Hiring employees can be a time-consuming process that involves the creation of multiple documents relating to potential employee candidates. A business reference document is a specific record of checking references prior to hiring an individual.
This information allows employers to fully review a candidate and determine if the individual has the skills necessary for the current job in question. A reference document also provides a historical record that will often go into the employee’s file, regardless of whether they get the job.
1. Copy the employee’s list of references. A minimum number of references may be necessary to have a well-rounded review of each employee candidate.
2. Create a space to indicate the date, time and individual calling to check the reference. This record is important if the interviewer will not be making the call to check references. Some companies may use their human resource department for this function.
3. Write a list of standard questions for the reference phone call. Common questions include length of employment, would the previous employer rehire the individual, work habits of the individual, previous misconduct issues or personal character inquiries.
4. Document the individual’s name and position from the previous employer. This allows the current company to carefully consider the comments made by the previous employer.
5. Make a space for any additional comments or reasons for being unable to contact previous references. This section allows for more information for managers conducting a second interview or hiring the candidate.
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